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Information for Faculty

Reed Library offers faculty the opportunity to place various types of materials on reserve for student use. Faculty owned materials as well as items available at Reed Library may be placed on “physical reserve” for pick up at the Library Circulation Desk. Photocopies of printed materials will be made available online by placing them on “electronic reserve” i.e. “e-reserve”. It is important to note, however, that photocopied items must comply with copyright law. The John F. Reed Library Copyright Policy is available online.

NOTE: It is Reed Library's policy that all reproduced, copied, or scanned materials must be placed on Electronic Reserve rather than physical reserve, and that each reproduced item must be submitted with its own e-reserve citation form.

  • Reserve materials must be submitted with properly completed forms:
  • Physical Reserves form (traditional reserve items): For books, media and other tangible materials. List all materials to be placed on physical reserve on this form.
  • E-Reserves are now handled by individual professors in Canvas. This library guide provides you with tutorials on adding electronic items to your course. 

Materials Delivery

  • Faculty owned materials: Items must be brought to the Reed Library Circulation Desk along with a completed Course Reserve form.
  • Reed Library materials: Bring in or e-mail a completed Course Reserves form to Reed Library. Requested items must be identified on the form by their Title, Author, and FLC call #. Library staff will retrieve and process the items.
  • Electronic Reserves (photocopied items only): Faculty members will deliver photocopied selections to Reed Library along with the completed Course E-Reserves form . NOTE: Legal size, double-sided, or stapled copies CANNOT be processed. Only one copy of each item to be scanned is necessary.
  • PDF files for E-reserve: Email the PDF file, scanned in a black and white color format, along with a completed Reed Library Course E-Reserves form.
  • Database Articles for E-reserve: Submit a Course E-Reserves form with the article citation and database name filled out. Staff will create a link to the article through the e-reserves system.

NOTE: We strongly encourage you to find the articles you use in our subscription databases. If you are able to access the information from these databases, you will never need to worry about copyright compliance as long as Reed Library continues to subscribe to the database. We can place a link through our e-reserves system directly to an article in a database. Write the article citation and database name on an E-reserves form and submit it.

  • Reserve Tips and Reminders
  • Instructor’s name and phone number, course number and title (as given in the college course schedule) must be indicated on the Course Reserve form and Course E-Reserves form , and in any e-mail communication.
  • A new e-reserve citation form must be signed and submitted every semester an item is placed on reserve, even for previously submitted materials.
  • Scan material to be submitted in a black and white color format. Do not use grayscale.
  • Items will be put on reserve in the order they are received. For the first weeks of a term it may take up to 3 working days for items to be placed, depending on the volume of materials coming into the library.
  • During the semester, materials should be brought into the library at least 24 hours in advance of the date they are needed.
  • We suggest at least a 2 hour loan period for all items on physical reserve.
  • If several professors are using the same materials, the materials may be listed simultaneously for several professors and classes.
  • The Library strives to comply with Copyright law. Copyright law does not allow for the same photocopied work to be kept on Reserve semester after semester. If you have material of this nature, other arrangements need to be made and we will suggest strategies.
  • At the end of a term, all “physical reserve” materials will be removed from reserve and returned to the submitting faculty member, unless an extension has been requested.
  • Although the library, as a courtesy, will return materials to professors by campus mail, it is helpful if faculty members come into the library to pick up their own materials.
  • In compliance with copyright laws, items on “electronic reserve” cannot be extended. Online files will be deactivated and photocopied articles will be returned to the submitting faculty member.

You are encouraged to check the Course Reserves listing in the Library Catalog for the correct display and status of your materials. If changes are necessary, or you have any questions regarding the placement or removal of materials on reserve, please contact Rachel Seibel at 247-7407 or