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Loan Policies

The mission of the Circulation Department is to provide helpful, professional service in making library materials available to the Fort Lewis College community and other library users. The goals of the Department are to promote circulation services to users, to provide excellent customer service, to upgrade services through the use of technology, and to efficiently manage library materials.

General Functions

  • Material check-out, renewal, and returns
  • Patron holds (for materials currently checked out) and missing holds (for unlocated materials).
  • Interlibrary Loan and Prospector pickup
  • Manage Course Reserves (more information below)
  • Manage Video Requests
  • Request searches for books or other material not found on the shelf and not checked out
  • Payment center for overdue materials
  • Library lost and found
  • Copy machine services
  • Library registration
  • Directions and referral

Who Can Borrow?

Fort Lewis College students, faculty, and staff, Colorado and Four Corner Region residents (18 years and over), Durango High School students, and other students registered at Colorado institutions of higher learning may check out library materials. All patrons must present a current Fort Lewis ID or Fort Lewis Library card in order to check out library materials.

Loan Periods and Renewals

  • Books check out for a three-week period for FLC students, local patrons, and DHS students.
  • Videos check out for two days.
  • Faculty and staff have a seven-day video check-out and may check out books for one semester at a time; however, all items checked out by faculty and staff are subject to recall.
  • Current borrowers are given 21 days before a recall due date is applied, and then an email notice is sent to the original borrower with the new due date. When the item is returned, a notice is sent to the requesting patron notifying them that the item is on hold in the library for them.
  • Borrowed material may be renewed in person, by telephone (970-247-7270), or online, by logging in to your library account.

Fines and Lost Materials: Reed Library

If FLC materials are not returned on time, a $5.00 fine is charged for all materials (except Reserves). The fine for Reserves is $1.00 per hour, per item, up to $25.00. Items not returned will be billed at $100.00 (or more) and unpaid accounts will be sent to Collections. The Library will accept the return of or replacement of items up until an account is sent to Collections. However, once the Library has sent an account to Collections, refunds will not be made for returned "lost/replacement" items. Past due accounts are sent to Collections at the end of every semester. If payment has been made to the Library for a lost item prior to being sent to Collections and a patron later finds the item, the Library will make refunds for up to six months. It is the responsibility of the student to notify the Library when a Lost and Paid book is returned. Patrons may be also be held responsible for the payment to repair damaged items. For more information see Accounts Receivable Policy.

Fines and Lost Materials: Prospector & Interlibrary Loan

Registered patrons in good standing may order materials through Prospector and Interlibrary Loan. Visit these web pages for information and policies regarding these services. Fines are charged for overdue materials borrowed through Prospector and Interlibrary Loan (ILL). Overdue Prospector books are $5.00; Prospector items not returned will be billed at $100.00 per item. Overdue Interlibrary Loan items are $7.00 and if not returned will be billed at $125.00 per item. Unpaid Prospector and ILL accounts are also sent to Collections. See Fines and Lost Materials: Reed Library (above) for details about the collections process. Patrons may be also be held responsible for the payment to repair damaged items. For more information see Accounts Receivable Policy.

Course Reserve Materials

Reserves are items designated by faculty as short-term checkouts. They include books, videos, CDs, and maps. Individual items are listed by Instructor and Course name in the FLC Catalog accessed from the Library Homepage. Circulation staff will retrieve the materials that are located behind the Circulation Desk. A valid FLC ID must be presented to check out reserves. Each item has a loan period established by the faculty member placing the item on reserve. Loan periods range from one hour to seven days. Photocopied materials are available electronically through the Library catalog.

More information can be found under the Reserves tab on the menubar above.

Electronic Reserves

Photocopied materials, usually articles, are now available through Reservesvia the web. Access is limited to the students and faculty at FLC.

Center for Southwest Studies

Please access the Delaney Library at the Center for Southwest Studies for information on the policies and procedures.